Faculty & Staff International Travel Awards
OIP’s Faculty & Staff International Travel Awards support activities that involve international travel and promise meaningful institutional benefits related to global engagement at App State. While funding may incorporate individual professional development, the purpose of these awards is to advance institutional benefits, including but not limited to the following:
Strengthening existing international institutional partnerships;
Developing a collaborative research, creative activity, teaching, or service project;
Creating international opportunities for App State students;
Incorporating substantive global content into courses or programs;
Advancing a joint publication, grant proposal, exchange, or academic program;
Representing App State through an invited presentation, performance, workshop, or leadership role;
Bringing knowledge, relationships, or practices back to benefit an App State unit or audience.
All full-time App State faculty and staff are eligible to apply for an International Travel Award, excluding visiting scholars.
Awards At-a-Glance
Award amount | Up to $1,500 |
Application limit | One award per fiscal year, per applicant |
Required unit support | Confirmed department, college, school, and/or division contribution. This is not a matching funds award. |
Application timing | Apply to appropriate cycle based on date of return from travel (see Application Timelines below) |
Funding method | Budget revision after expense-report approved in Emburse. Funds will not be distributed prior to travel. |
Contact | OIP@appstate.edu |
Application Cycle Timelines
Your application cycle is determined by your travel return date. Select the cycle that includes the date on which your approved international travel will end.
Cycle | Application Status | Travel Return Dates | Application Deadline | Committee Decision | Recommended Transfer Deadline |
Cycle 1 | Closed | May 15 - August 31 | March 4 | March 25 | September 30 |
Cycle 2 | Closed | September 1–November 30 | July 1 | July 22 | December 31 |
Cycle 3 | Closed | December 1 - February 28/29 | September 2 | September 23 | March 31 |
Cycle 4 | March 1 - May 14 | January 6 | January 27 | Fiscal-year closing deadline |
This checklist provides a helpful overview of the key considerations and materials for an International Travel Award application. Reviewing it before you begin can help you prepare for the application process.
Applications close at 11:59 p.m. Eastern Time on the “Application Due” date listed above. Applications for Cycles 1 and 2 open each January, while applications for Cycles 3 and 4 open each July. If a deadline falls on a non-working day—such as a weekend, holiday, or university closure—the deadline will move to the next business day.
Application Criteria & Guidelines
Applicants must be current App State faculty or staff members and must remain employed by the University through the completion of travel and reimbursement. Visiting scholars are not eligible. Staff proposals must relate directly to the applicant’s University responsibilities. OIP may request confirmation of continued appointment for employees with temporary or fixed-term appointments.
The applicant’s department, college, school, division, unit, and/or office must provide a confirmed financial contribution. No minimum contribution is required, but the amount and proportion of support will be considered during the review.
Eligible and Ineligible Activities
Activities that will receive higher priority:
Presenting or performing original work at an international conference, exhibition, or other formal venue.
Conducting research, fieldwork, or creative activity that requires an international location.
Planning a collaborative academic program, exchange, grant proposal, or research project.
Delivering an invited lecture, workshop, training, or other substantive professional contribution.
Participating in an activity that will produce a documented benefit for AppState.
Activities that will be considered, but at a lower priority
Conference attendance without presenting or serving in a formal role
Travel that is primarily for individual professional development.
Activities that do not qualify for an award
Travel completed before the application is submitted.
Personal travel or expenses unrelated to the approved activity.
Faculty-led education abroad expenses covered through another program or budget.
Activities for which sufficient funding is already available from another source.
Important Information
University Travel Requirements
An OIP award does not constitute University travel authorization. Award recipients remain responsible for completing all required travel authorizations, registrations, insurance requirements, risk reviews, and reimbursement procedures.
Award Processing
OIP does not issue payments directly to recipients or provide travel advances. After travel is completed and the recipient’s expense report is fully approved in Emburse, OIP will transfer the awarded amount to the designated University unit through a budget revision.
Extenuating Circumstances
In limited circumstances, OIP may consider exceptions to established application or travel timelines. All exceptions are reviewed individually and are granted at OIP’s discretion.
Applicants must notify OIP of any extenuating circumstances before submitting an application by emailing OIP@appstate.edu.
Examples may include, but are not limited to:
Travel occurring before the award decision date: If your departure date occurs before the award decision date for the applicable application cycle, submit your application as early as possible and notify OIP by email.
An unexpected global engagement opportunity: If a significant global engagement opportunity becomes available after the application deadline, contact OIP as soon as possible for guidance.