Faculty/Staff International Business Travel Instructions

ASU International Faculty

On March 11, the UNC System and Appalachian State University passed down guidance that halts all university sponsored travel outside of the State of North Carolina, effective immediately. As such, all international travel on university business is cancelled. We have suspended our international travel insurance coverage until directed otherwise. Check here for the latest updates. 

All Appalachian State University employees traveling abroad on official university-related business must enroll in the International Business Travel Insurance plan.

If you are a student, this is not the insurance you need.

Here's how to enroll:

1. Complete a University Travel Authorization found under the travel forms section on the Controller's Office website. Get all necessary signatures (See FAQ for further instructions on filling out form).

  • If you're traveling on a Fulbright Fellowship, you will use their international travel insurance (ASPE).

2. Complete and submit the online International Business Travel Insurance Form.

3. Submit the Travel Authorization form and any dependent premiums owed to OIED either in person or via campus mail: International Business Travel Insurance, OIED, PSU Suite 321 at least 2 weeks before travel. If you submit your Travel Authorization by email, please send it to the international business travel email.

4. As of 5/1/2015 you must submit a copy of your valid passport before your insurance will be processed. DUE TO SECURITY PROTOCOL YOU MUST SUBMIT YOUR PASSPORT THROUGH FILELOCKER OR BRING A PHYSICAL COPY TO OIED. Please visit filelocker.appstate.edu and upload and share with sadlerml@appstate.edu. If you have any questions on this process, please visit the following website for instructions, or contact OIED at 828-262-2046. http://support.appstate.edu/answers/filelocker

Other Resources

*This is not for travel insurance (i.e. insuring your flight) - it is only for medical/repatriation purposes.*

Disclaimer: Any Appalachian State University employee who travels abroad without having completed both the Travel Authorization and the International Travel Insurance forms personally assumes full responsibility for health and safety, and such failure to comply with procedure may result in denial of Travel Reimbursement expenses.